Business apps in Dynamics 365

Dynamics CRM 2016

Updated: November 18, 2016

Applies To: Dynamics 365 (online), Dynamics 365 (on-premises)

Microsoft Dynamics 365 now comes with role-based business apps so organizations can start with what they need to run their business, and then grow at their own pace.

These apps are simple and intuitive, and make it easier for users to quickly find the things they need to do every day.

In previous versions, when you signed in to Dynamics 365, you saw a single application with sales, service, and marketing areas, and a site map with multiple entities that you may not need for the work you do. With business apps, you'll see smaller role-based, and purpose-built site maps.

System administrators and customizers can manage access to the apps by using security roles. You'll only see the apps that you've been given access to. When you open an app, you'll see data that is relevant to perform your tasks, which simplifies your working experience.

For example, if you are a customer service representative, you'll see the customer service app on the Apps page. The simplified site map in the customer service app only has service entities and settings for service management.

In December 2016 Service Pack for Microsoft Dynamics 365 (on-premises) and December 2016 update for Microsoft Dynamics 365 (online), based on the licensing option that your organization has chosen, you may see one or more of the following apps on your landing page:

  • Sales. A customizable relationship management app that automates sales processes, and lets you monitor performance and achieve more consistent sales interactions by following the sales process as it takes you through each stage—from creating a lead to closing the sale.

    The Sales app also includes associated marketing lists and campaigns, because these are used by the sales team to reach out to potential leads. Use the Marketing work area to promote your business and improve sales with targeted marketing campaigns.

    By default, only Sales App Access, System Administrator, and System Customizer roles have access to this app. The system administrator can assign access to other roles later.

  • Customer Service. Empowers customer service reps to manage cases. It also allows service managers to manage important aspects of customer service, like, setting up levels and terms for the service the organization provides to their customers, or setting up rules for automatically converting conversations into cases. By default, only Customer Service App Access, System Administrator, and System Customizer roles have access to this app. The system administrator can assign access to other roles later.

  • Field Service. Allows organizations to manage a field service workforce, and provides smart scheduling and resource management capabilities. It optimizes your service scheduling with efficient routing, resource skill matching, and reduced travel time.

  • Project Service Automation. Helps project managers create project quotes and contracts. It also provides analytics to help project managers ensure projects are feasible and profitable.

In addition, a Dynamics 365 – custom app provides access to the full suite of capabilities: sales, service, marketing, administration, and settings.

Business apps are currently only available in the Dynamics 365 web application. They aren't available on Dynamics 365 for phones, Dynamics 365 for tablets, Dynamics 365 for Outlook, and the interactive service hub.

Your system administrator or a user with the required privileges can create new business apps for you.

Apps are available to you based on your security role. You can see all the apps that are available to you on the Dynamics 365 home page or the My Apps page.

More information:  Where to find your business apps 

Your system administrator or customizer can give app access to specific security roles. To get access to an app, talk to your system administrator or customizer.

More information:  Manage access to apps with security roles 

For users upgrading from earlier versions of Dynamics 365, there will be no disruption in the functionality. They'll be able to access the full suite of capabilities including sales, service, and marketing, by using the Dynamics 365 - custom app that is created during the upgrade. After the upgrade, you'll also see all the default business apps that are available to you based on your security role and your organization's licensing options.

More information:  Important information for CRM Online customers