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Project Online Service Description

Office 365
 

Applies to: Office 365, Project Online

Topic Last Modified: 2016-07-14

Project Online is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online enables organizations to get started quickly with powerful project management capabilities to plan, prioritize, and manage projects and project portfolio investments—from almost anywhere on almost any device. Project Online can be used by administrators, portfolio managers, portfolio viewers, project managers, resource managers, team leads, and team members.

To compare features across plans, see Compare Office 365 for Business plans.

You can export, save, and print pages in the Office 365 Service Descriptions. Learn how to export multiple pages.

NoteNote:
Project Online and Project Lite are both PPM solutions. Project Online is not a web-based version of Project Professional 2013, a project management solution. Project Online is a completely separate service that offers full portfolio and project management capabilities on the web.

Project management features are supported by using the Project desktop application, purchased either as a single download license for Project Professional 2013 or as a monthly subscription license to Project for Office 365. To learn more, see the Project for Office 365 Service Description.
Confused about the differences between project management and PPM solutions? See Project, Project Management, and Project Portfolio Management.
For information about limitations that apply when using Project Online, see Project Online: software boundaries and limits. For steps you can take to ensure your organization gets the best performance out of Project Online, see Tune Project Online performance.

The following table lists the PPM options that are available.

 

Option Description

Project Online

Project Online for Office 365 operated by 21Vianet1

A monthly subscription service that is offered as a standalone service or as an add-on for Office 365 customers in the Business, Enterprise, Education, or Government service families. To learn more about Project Online, see Getting Started with Project Online. To buy Project Online, see Project Online.

Project Lite

Project Lite for Office 365 operated by 21Vianet1

A monthly subscription service that is offered as an add-on for customers who have Project Online.

Organizations must have Project Online in order to use Project Lite. Project Lite is suitable for project team members to manage their tasks and timesheets, and collaborate on projects. Depending on their role, users are assigned either the Project Online license or the Project Lite license (but not both).

To learn more about Project Lite, see What can team members do in Project Online? To buy Project Lite, see Project Lite.

Project Server 2013

An on-premises option purchased as a single download license.

NoteNote:
1 The Office 365 operated by 21Vianet version of Office 365 is specific to China.
NoteNote:
Because Project Online and Project Lite subscriptions provide the rights to access Project Server 2013 (on premises), these services can also be used in a hybrid environment.

Data protection services are provided to prevent the loss of Project Online data. Backups are performed every 12 hours and retained for 14 days. This describes the data backup services as offered when Project Online is generally available.

Project Online has set an RPO and RTO in the event of a disaster:

  • 1 hour RPO: Microsoft protects your Project Online data and has a copy of that data that is equal to or less than 1 hour old.

  • 6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitates a hosting data center.

Active Directory provides a central location for administrators to manage user credentials and permissions. Active Directory integration with Project means that users and groups in Active Directory are synchronized in Project Online or Project Server 2013. See Manage security group synchronization with Active Directory in Project Server 2013.

Project Online and Project Server 2013 provide features for administrators to plan, install and configure, maintain and extend Project. See What’s new for IT pros in Project Server 2013.

Team collaboration supports and drives overall project success and effectiveness. To see how Project Server 2013 enables organizations to collaborate on projects, see Video: Collaborate with your team.

Enable people in your organization to propose, view, categorize, prioritize, select, and track projects. Demand management capabilities in Microsoft PPM solutions integrate project proposals, portfolio analysis, and project management through workflows and project detail pages. To learn more, see Hitchhiker's Guide to Demand Management in Project Server 2013 (white paper).

Adopt financial management processes to improve estimates of costs and benefits. Effectively track cost performance to make sure that each project is delivered within budget and that the portfolio achieves the expected results. To learn more, see Project Portfolio Management Solutions Guide (white paper).

Getting Started content is available for Project Online, Project Lite, and Project Server 2013. See Getting started with Project Online.

Project Online and Project Server 2013 include features to prevent, identify, and mitigate potential business- or project-related risks and issues. To learn more, see Managing issues, risks, and documents in Project Web App.

Your data is yours. We safeguard it, and protect your privacy. See The Office 365 Trust Center.

Effectively identify, select, and deliver project portfolios that best align with your organization’s business strategy and maximize your return on investment (ROI). To learn more, see Project Portfolio Management Solutions Guide (white paper).

In program management, each project has its own set of goals that, when combined with each other, deliver the forecasted benefits of the overall program. To learn more, see Project Portfolio Management Solutions Guide (white paper).

Microsoft PPM solutions are backed by hundreds of Microsoft partners who have earned their PPM competency, and undergone relevant exams and numerous deployments in over 80 countries and regions worldwide. When you want help with assessment, envisioning, deployment, or training, and you’re ready to engage with professional services organizations, contact a PPM partner in your region.

Resources are the people, materials, or costs that are required to get your project done. Microsoft PPM solutions enable you to manage your resources correctly to follow through on your business strategy. To learn more, see Add a resource to Project Web App.

With Microsoft PPM solutions, you have several options for viewing and creating reports and working with Project Server 2013 data. Some reports are available automatically, and you can easily create your own reports using lots of reporting tools. To learn more, see What reporting tools can I use with project data?.

The schedule represents the tasks and deliverables that must be completed to deliver the project on time. You can create a timeline for your projects to track progress and manage change. To learn more, see Add tasks and projects to the timeline.

We stand by our 99.9 percent uptime promise with an industry-leading financial guarantee for Office 365 customers. See Service continuity.

We regularly update Office 365 services with new features and capabilities. See Service Updates.

Use a centralized and common approach to time reporting and task management. Capture work and nonworking time for payroll, invoicing, and other business purposes. Efficiently communicate status on projects, everyday work, and ad-hoc requests to gauge usage peaks and valleys or progress on tasks. This helps you anticipate the effect on planned effort, cost, and timeframe. To learn more, see Tracking time and task progress.

The following table summarizes the PPM capabilities that are available in Project Online, Project Lite, and Project Server 2013 (on-premises).

 

Feature

Project Online

Project Online for Office 365 operated by 21Vianet8

Project Lite

Project Lite for Office 365 operated by 21Vianet8

Project Server 2013

Active Directory integration

Yes

Yes1

Yes

Administration, Deployment, and Extensibility

Yes

No2, 3

Yes

Collaboration

Yes

Yes

Yes

Demand Management

Yes4

No

Yes

Financial Management

Yes

No

Yes

Getting Started

Yes

Yes

Yes

Issues and Risk Management

Yes

Yes

Yes

Office 365 Trust Center

Yes6

Yes7

N/A

Portfolio Analytics and Selection

Yes

No

Yes

Program Management

Yes

No

Yes

PPM Partner ecosystem

Yes

Yes

Yes

Resource Management

Yes

No

Yes

Reporting and business intelligence

Yes5

No

Yes

Schedule Management

Yes

No

Yes

Service reliability

Yes

Yes

N/A

Service updates

Yes

Yes

N/A

Time and Task Management

Yes

Yes

Yes

NoteNote:
1   Active Directory integration includes Project Lite users. However, a Project Online subscription is required to manage Active Directory integration.
2   Users who have a Project Lite subscription do not have administrator permissions. See What can team members do in Project Online?.
3 Only extensibility for team member scenarios is supported.
4 The ability to create customized demand management workflows is not available.
5 Excel Services is not available online, but you can use the Excel client to refresh data.
6 Not available in Project Online for Office 365 operated by 21Vianet.
7 Not available in Project Lite for Office 365 operated by 21Vianet.
8 The Office 365 operated by 21Vianet version of Office 365 is specific to China.

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