Post costs (form)
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
Click Project management and accounting > Periodic > Time and material > Post costs.
–or–
Click Project management and accounting > Common > Projects > All projects. On the Action Pane, on the Manage tab, in the Process group, click Post costs.
–or–
Click Project management and accounting > Common > Projects > Project contracts. On the Action Pane, on the Maintain tab, in the Process group, click Post costs.
Use this form to transfer costs from hour, expense, and item transactions that are posted but not invoiced to Profit and loss and Balance ledger accounts.
You can transfer costs for time and material projects and internal projects only.
You can transfer hour transactions between Payroll, Profit and loss, and Balance accounts.
Select transactions
The form is empty until you click Select and use the Select transactions to post costs form to identify both the transactions that you want to transfer and the location that you want to transfer them to.
Remove transactions
After you use the Select transactions to post costs form to generate a list of transactions, you can delete from the list the ones that you do not want to transfer. Select the appropriate lines and then press ALT+F9 to delete them.
Tasks that use this form
Select cost transactions for transfer
Navigating the form
The following tables provide descriptions for the controls in this form.
Tabs
Upper pane
Tab |
Description |
---|---|
View a list of the transactions that are selected for the posting of cost amounts. |
|
View transaction details related to quantities, sales tax groups, invoice proposals, and timesheet start and end time. |
|
Financial dimensions |
View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures. |
Cost price |
View details related to the cost price of the transaction, including ledger status and transactions status. |
Lower pane
Tab |
Description |
---|---|
Profit and loss |
View total amount for the selected transactions in Profit and loss before the amounts are posted. |
WIP |
View total amount for the selected transactions in WIP accounts before the amounts are posted. |
Payroll |
View total amount for the selected transactions in payroll accounts before the amounts are posted. Accounts of type Payroll are connected with transactions of type Hour. |
Ledger updates |
View the accounts to be debited and credited and their offset accounts. |
Buttons
Button |
Description |
---|---|
Select |
Select the transactions that you want to transfer. |
Print the selected lines. |
|
Post |
Post all transactions in the form. After you click the Post button, you can enter the posting date for the transactions in an intermediary form before completing the posting step. Note (ITA) This control is available only when the legal entity's primary address is in Italy and the Transaction date reference to competence date check box is selected in the General ledger parameters form. If necessary, use the Transaction date field to enter the posting date when the company gains knowledge of the transaction. |
Fields
Field |
Description |
---|---|
Transaction type |
The transaction type of the current line. |
Project date |
Date when the current transaction was entered. |
Project ID |
Project that the transaction was posted to. |
Category |
Category of the transaction line. |
Item |
The item ID for the project. |
Quantity |
The number of units for the selected cost line, such as the number of hours or items. |
Cost price |
The cost price per unit in the selected currency. |
Cost amount |
Amount in default currency. |
Ledger status |
The current placement of the transaction line in the General ledger. |
Transaction ID |
Identifier of the transaction. |
Activity number |
Activity that is defined on the transaction line. |
Line property |
Status that the transaction is attached to. |
Transaction voucher |
Voucher number in the General ledger. |
Description |
Text describing the transaction. |
Transaction status |
Status of the transaction. |
Transaction origin |
The source of the transaction in Microsoft Dynamics AX, such as an item journal or hour journal. |
Sales currency |
The current sales currency code. |
Sales price |
Sales price per unit calculated in the current sales currency. |
Accrued revenue |
Select this check box to calculate accrued revenue for the transaction. |
Accrued amount |
The transaction amount in the accounting currency. |
Sales tax group |
View the group of sales tax codes that are used for calculating purchases and sales. |
Item sales tax group |
View the group of sales tax codes that are used for calculating an item. |
Invoice proposal |
View the identifier for the invoice proposal. |
Start time |
Start time attached to the record. |
End time |
End time attached to the record. |
Lot ID |
Identifier of the item lot. |
Packing slip |
Identifier of the packing slip. |
Adjustment number |
View the project adjustment reference number. |
Main account |
View the account number to be used when posting in the General ledger. |
Cost center |
Cost center dimension that is attached to the current transaction line. |
Department |
Department dimension that is attached to the current transaction line. |
Purpose |
Purpose dimension that is attached to the current transaction line. |
Debit |
Account number for posting in the General ledger. |
Hour |
View the transaction amount for hours in the accounting currency. |
Expense |
View the transaction amount for expenses in the accounting currency. |
Item |
View the transaction amount for items in the accounting currency. |
Total |
View the total transaction amount in the accounting currency. |
Hour |
View the committed cost amount for hour transactions in the accounting currency. |
Expense |
View the committed cost amount for expense transactions in the accounting currency. |
Item |
View the committed cost amount for items in the accounting currency. |
Total |
View the total committed cost amount for transactions in the accounting currency. |
Hour |
View the payroll amount for transactions in the accounting currency. |
Debit |
The amount debited to the transaction. |
Transaction type |
A description of the type of the transaction, such as Project - WIP cost - Item. |
Credit |
The amount credited to the transaction. |
Offset account transaction type |
The transaction type of the transaction line. Posting to the General ledger is controlled partly by the transaction type and partly by the category. |
Amount |
The transaction amount in the accounting currency. |
Transaction ID |
The identification number of the transaction. |
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