Supporting Your Family, Friends, and Neighbors
By Steve Riley
Senior Security Strategist, Trustworthy Computing
See other Viewpoint articles.
I’ve met thousands of IT pros during my years speaking at conferences around the world. And if there’s one thing that’s true for all of us it’s that all IT pros become support professionals for their family, their friends, and their neighbors—your “FFN” base, as I call it. And, like doctors, we’re expected to provide this kind of support for free!
Once upon a less-demanding time, these questions were rare and usually involved things like setting up Windows, configuring printers, snarfing from the free wireless network across the street—the sorts of things that normal people don’t do when going about their daily lives (face it, we IT pros aren’t normal). So the monthly late-evening phone call usually wasn’t a burden. Alas, those days are now nothing more than wistful memories.
You see, the bad guys (and, increasingly, girls) who lurk in the Internet’s dark alleys and secret passages have discovered that those who constitute your FFN are prime targets for their reprehensible ways. The millions of home computers squatting on kitchen counters and in bedrooms don’t enjoy the protection that corporate PCs do—no fortified network, no centralized administration and updating, no traffic inspection, no security policies. Rarely do the people in our FFNs possess detailed security knowledge, so home computers are ripe targets for attack. The bad guys know this, and they’re rapidly taking over as many machines as they get their grubby little hands on.
For a while now, Microsoft has provided easy-to-follow guidance for home users at http://www.microsoft.com/protect. This is an excellent resource, with information on how to protect your computer, yourself, and your family. However, we can’t do it alone—we need your help! Maybe it’s already happened to many of you; if not, it’ll happen soon: you’ll become a security consultant for your FFN. That’s right, you. Stop glancing around the room, don’t slink down in your chair and hope I won’t see you. Your FFN is having security problems right now, and they need your help.
What to say, you ask? Where to go for guidance on how to talk to your FFN? It’s the same place: http://www.microsoft.com/protect. I’ll review some of the most important steps you can take.
Four steps to protect your computer
These aren’t optional; they aren’t open for debate. At the very minimum, all computers connected to the Internet should follow these steps.
Keep your firewall switched on.
Keep Windows up to date.
Use updated antivirus software.
Use updated antispyware software.
Computers running Windows Vista or Windows XP Service Pack 2 (SP2) already have firewalls that are enabled by default. Leave them running. I have yet to see any example of applications typically run on home computers that would break the Windows firewall. There’s simply no excuse for running a PC connected to the Internet without a firewall. Computers running anything older than Windows XP SP2 should be upgraded immediately—and this is again where you can help. Visit your FFN and ensure that everyone has installed the service pack.
Make a habit of ensuring that the automatic update client is running whenever you visit your FFN. This feature exists for them and minimizes the amount of work you need to do. Let Microsoft take care of patch management for your FFN—outsource it to us by making sure that all computers are downloading and installing updates automatically.
Simply using a firewall and installing updates can be enough to protect a computer from most attacks. But as we security consultants (stop looking around the room again!) know, attackers don’t target only computers. They target people, often by concealing malicious software inside tempting packages delivered by e-mail or Web sites. We call this the “dancing pig” phenomenon—no amount of self-control can stop someone from clicking on links or running attachments when the payoff is the promise of tutu-clad swine parading across the screen! So to add to a home computer’s defense, we need utilities that detect and remove malicious software. Antivirus (such as Windows Live OneCare; 90-day free trial at http://onecare.live.com/standard/en-us/install/install.htm) and antispyware (such as Windows Defender, included in Windows Vista and available for free download at http://www.microsoft.com/athome/security/spyware/software/default.mspx) tools can take care of this for you. Be sure to remind those in your FFN that both are required, because they detect different kinds of attacks. Antivirus software eliminates malware that’s deliberately designed to interfere with your computer. Antispyware software eliminates malware that eavesdrops on your activities and steals your personal information.
The case could be made that antivirus and antispyware tools aren’t necessary for computers whose users have spent a lifetime in technical IT professions, are security savvy, and have an experienced feel for recognizing malware before it strikes. Indeed, I’ve written about this in my blog (http://blogs.technet.com/steriley/archive/2007/09/22/antivirus-software-who-needs-it.aspx and http://blogs.technet.com/steriley/archive/2007/09/25/more-on-the-necessity-of-antivirus-software.aspx). However, for my FFN, antivirus and antispyware are requirements. They should be for your FFN, too.
The Malicious Software Removal Tool also helps to eliminate malware. It’s updated each month through the automatic update client and runs the next time a computer boots. It scans for and removes common malware like certain prevalent worms and rootkits. Since the tool’s introduction, millions of computers have been cleaned of billions of pieces of malware.
If you need to quickly scan a computer for malware, try the Windows Live OneCare Safety Scanner. It’s free, and it might be a useful habit for you to develop every so often when you get a call from an FFN. There are two versions of the scanner. One is for Windows XP (http://onecare.live.com/site/en-us/default.htm); the other is a beta for Windows Vista (http://onecare.live.com/site/en-us/center/whatsnew.htm).
What about ensuring that your FFN runs as non-admin? That would be an excellent step, but a lot of software written for the home market still requires being an admin to install and run (yeah, not everyone realizes the Earth is round). Such software should be tossed in the junk bin—yet if you need to manage some knitting projects, and there’s only one program you can find that works for you, sigh... Non-admin is a tough call. Perhaps you can enforce it on the home network in your own house, since you’re right there. Enforcing it on the computers in your FFN, though, might end up creating more work for you.
Keep your information more secure
Spam and scams are the techniques most bad guys use to steal your information to try to assume your identity. I don’t like the common term “identity theft”—how can you really steal someone’s identity? You can steal a purse, thus denying the purse’s benefit to its original owner. But you simply can’t take away someone’s identity. Think of identity theft as an impersonation attack (it’s like spoofing a human, I suppose). To impersonate you, the bad guy needs to obtain information about you. Phishing scams and spam lure millions of unsuspecting folk (these would be your FFN) into divulging secret details they’d never tell their pastors or principals or parents.
To reduce the likelihood of having your identity impersonated, teach your FFN to follow a few simple steps.
Use the phishing filter that’s built into Internet Explorer 7.
Reduce the amount of spam in your e-mail.
Use good passwords online.
The phishing filter in Internet Explorer 7 includes a long list of known phishing sites, and it warns users if a site they’re visiting is on the list or exhibits characteristics typical of phishing sites. The filter can communicate with an online service to keep itself updated—and this is important, since phishing sites often disappear after just a couple days.
Windows Live Hotmail, Windows Live Mail, and Windows Mail—probably the most common mail programs in your FFN—include technology to reduce spam. Their spam filters are updated regularly through Microsoft Update, which is yet another excellent reason for keeping the automatic update client enabled. Also be sure that you configure them to block images in HTML mail, which are often used for secretly tracking whether someone’s read a message.
Don’t forget to teach your FFN about basic techniques they can learn to become more security savvy. Common practices like disguising your e-mail address on discussion boards (me AT example DOT com), using a separate e-mail address for newsletters and online transactions (yes, you can have more than one Hotmail account), and being aware of prechecked boxes on Web forms that will result in things you didn’t want—for example, various toolbars, sharing your e-mail address with “partners,” or signing you up for newsletters that you can’t unsubscribe from.
Similarly, spam becomes easy to spot once you get in tune with its characteristics. Don’t reply to any message that wants personal details. It’s highly unusual; legitimate sites will use Web pages to sign up for services or maintain accounts. If you get an e-mail message that appears to come from your bank, don’t read it—delete it. Then call your bank; if they need something from you, their customer service department can handle it. Legitimate businesses simply don’t use e-mail to conduct account maintenance transactions, because e-mail itself is insecure. Never click on links to any kind of online payment service you use; instead, type the address directly into the browser’s address bar. If you hover your mouse over a link, the real URL appears in a small box—and if they don’t match, then yep, the e-mail message is definitely fraudulent.
While working with your FFN, make the link between online safety and personal safety. Most of us wouldn’t wander down random smelly alleys in isolated parts of the city during the middle of the night. It’s the same with your e-mail. Ignore attachments you don’t expect, avoid pleas for giving to “charities,” dismiss any messages that promise easy money, and don’t reply to any spam—all this does is confirm that your e-mail address is legitimate, guaranteeing that you’ll get more. Teach your FFN to make regular use of Snopes.com (http://www.snopes.com), one of the best sites on the Internet for learning whether something is legitimate or a scam. Type a few words from the suspicious e-mail message into the site’s search box and see what the results are.
Web sites often require you to log on. This means you need to create a user ID and password for every site you might visit. There’s a lot of discussion about what constitutes a “good” password; personally, I’m a fan of length rather than complexity. A simple 15-character passphrase (think short sentence) is easy to remember, quick to type, and far stronger than any short complex password. A passphrase like this will withstand any kind of automated password attack, including those based on rainbow tables. And you can even use a method that helps you remember unique phrases for each site, if you wish:
Web mail: "my dog and i got the mail"
Shopping: "my dog and i bought some stuff"
Office: "my dog and i went to work"
If you don’t follow this kind of system, eventually you’ll start to forget which password you used on which Web site. Ugh, how can you manage it all? How can you have strong and unique passwords on the 60 different sites you visit every day? If the site uses basic authentication, you can instruct Internet Explorer to remember its password—however, few sites use this method. Instead, forms-based authentication is far more common, and Internet Explorer can’t remember these. Some sites have “Remember my password” checkboxes on the logon forms, which causes the site to store your password in an encrypted cookie (this is fine on your own computer; don’t do this on shared or public computers). There are many third-party programs you can use to manage passwords; one popular and well-regarded one is the free Password Safe (http://passwordsafe.sourceforge.net/index.shtml).
Won’t all this just overwhelm my FFN?
Not really. Ordinary people subconsciously make security and safety decisions every day—going to the same hot dog vendor you’ve always trusted, changing lanes after verifying the target lane is unoccupied, walking along known streets with good lighting. Being safe online is really no different than being safe in the real world. Yet, online, people have a tendency to move toward one of two extremes—trusting everything they read and receive or becoming suspicious and essentially refusing to engage in anything online. Maybe it’s because online threats use scary language (like “identity theft”) and receive attention that far outweighs the risk (like child predators).
The threats we all face daily online are really no different than the threats we’ve all faced ever since we came down from the trees. This doesn’t mean we should ignore them or become too agitated. It means that we can apply the common sense most of us already have, aided with numerous tools and bits of good advice from software vendors, and—most importantly—a cadre of IT pros who can help their FFNs become savvy enough to protect their computers, themselves, and their families so that they can integrate the vast power of the Internet into their normal routines and enjoy everything it has to offer.
This article gave you some starting points for conversations with your FFN. There’s far more to explore. Spend an evening perusing the resources we’ve provided for you at http://www.microsoft.com/protect. We’re regularly updating the pages here to ensure that the information is current and relevant for home users. We’ve also created a newsletter specifically for home computer security, an online safety and security magazine, and several videos that cover a variety of security topics.
One more thing: accept our humble thanks for your help. We believe that you, our IT pros, can become the most valuable element in spreading the message of how to be safe and secure online. Thank you!