Manage payroll

 

Updated: November 1, 2016

Applies To: Dynamics Marketing

System_CAPS_importantImportant

Microsoft Dynamics Marketing is scheduled to be retired on May 15, 2018. After that date the service will no longer be available. Please plan accordingly. For details, see the blog post Microsoft Dynamics Marketing service will be discontinued, and learn what’s coming next.

Microsoft Dynamics Marketing lets you track payroll transactions and is designed to enable you to enter payroll transactions provided by your payroll processor. Microsoft Dynamics Marketing provides extra security facilities to ensure that payroll information is tightly controlled.

System_CAPS_importantImportant

Payroll entries can't be deleted.

When you hire an employee, you enter the employee's contact information into a staff record in Microsoft Dynamics Marketing. When a staff record for the employee has been created, you can enter payroll transactions to keep track of all the payments to the employee, government, and other organizations.

System_CAPS_cautionCaution

Payroll information is very sensitive so only users with the appropriate User Roles can see employee payroll information.

To view payroll transactions:

  1. On the Home tab, choose Budgeting.

  2. Under Reconciliation, choose Payroll.

System_CAPS_noteNote

You must have the Payroll User Role to create, edit and view payroll transactions.

To create a new Payroll Entry:

  1. Choose the New Payroll Entry button.  New button.

    Microsoft Dynamics Marketing opens the new Payroll Entry page.

  2. Enter the details.

To create a new transaction:

  1. On the Payroll page, choose the New transaction button New button.

    Microsoft Dynamics Marketing opens the new transaction page.

  2. Enter the following information:

    • Date

      Enter the date of the journal entry. (Required.)

    • Created by

      Select a contact which is creating this transaction. (Required.)

    • Currency

      Select the currency in case you are using multiple currencies.

  3. Choose Save.

    Microsoft Dynamics Marketing displays the Transaction grid.

  4. Enter the information as required.

Field

Description

Contact


Select an employee from the pull-down menu. (Required.)

Account

Select a general ledger account from the pull-down menu. (Required.)

Description

Enter a description. (Optional.)

Debit

Enter the amount you want to debit from the account. (Required.)

Credit

Enter the amount you want to credit to the account. (Required.)

  1. Choose the New Item button New button.

  2. Enter the information.

  3. Choose Submit.

    Microsoft Dynamics Marketing displays the variance - the difference between credits and debits.

    System_CAPS_importantImportant

    If the variance is not zero, i.e. if the debits and credits aren't equal, Microsoft Dynamics Marketing will display a warning message and you won’t be able to save the journal entry until it is in balance - i.e. the credits and debits are equal.

Here are some common instructions to set up Microsoft Dynamics Marketing and track your payroll transactions:

  1. Set up your payroll service as a vendor in contacts.

  2. Create contact records for all your employees. Be sure to make them staff contacts.

  3. Set up accounts in the chart of accounts to track wages, taxes, unemployment insurance, retirement benefits, deductions for health insurance, and all the other items that are included in your payroll. Create a current asset account to hold payroll transactions.

  4. Enter all payroll related transactions using the payroll pages to ensure that only users with the Payroll User role can view them.

  5. Enter a transaction to pay the payroll service. The transaction will usually credit cash and debit the payroll holding account.

  6. Enter transactions for each employee to credit the payroll holding account and debit the accounts you set up for wages, taxes, etc.

  7. At the end of each pay period, the balance in the payroll holding account should be zero and the payroll expenses will appear on the income statement.

Financial and general ledger accounts are designed for marketing budget management only. Financial features are restricted to the limits stated in the Security and Financial Disclaimer. Microsoft Dynamics Marketing is not designed to comply with country/region-specific laws, regulations, or common business practices.

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