Funds (form) (Public sector)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Setup > Fund > Funds.

Use this form to set up funds that can be linked to the dimensions of financial account numbers.

A fund is a self-balancing set of financial books that is used to control and monitor the planned use of resources, often in compliance with legal and administrative requirements. Organizations use funds to demonstrate their fiscal accountability.

Note

This topic has been updated to include information about features that were added or changed in the following hotfix for Microsoft Dynamics AX 2012 R3 Cumulative Update 8: KB3047235

Microsoft Dynamics AX does not restrict the fund numbers, names, and types that you can specify. However, the Governmental Accounting Standards Board (GASB) recommends a set of Generally Accepted Accounting Principles (GAAP) for state and local governmental accounting. You can use these standards when you set up your own system of funds and fund types.

Note

This form is available only if the Public Sector configuration key is selected.

Tasks that use this form

Set up funds (Public sector)

The following table provides descriptions for the controls in this form.

Fields

Field

Description

Fund number

Enter a unique number for the fund.

In Microsoft Dynamics AX, fund numbers are used as dimension values in financial account numbers where a dimension has been mapped to a fund.

Fund name

Enter a name for the fund, such as General, Grants, or Wastewater.

Fund type

Select a fund type that is used to group the fund for fiscal tracking and reporting. Fund types, which are set up on the Fund types form, include categories such as Special, Capital, or Enterprise.

Fund class

Select a high-level fund class that is used to group the fund for fiscal tracking and reporting. There are three fund classes in the GAAP:

  • Governmental – This fund class is based on the full accrual accounting method, including the use of depreciation. The class contains all assets (including fixed assets), includes long-term liabilities, and shows depreciation expenses in the operations statement.

  • Proprietary– This business-type fund class is based on the modified accrual accounting method. The class does not contain fixed assets, does not show long-term liabilities, and does not reflect depreciation.

  • Fiduciary – This fund class is used for assets that are subject to outside restrictions. These restrictions might come from an outside entity that donated the funds, or they might come from the organization itself.

Non-reporting fund

Select this check box if this fund is not used in financial reporting.

Major fund

Select this check box if this fund is reported as a major fund.

Override selected year-end option

Note

If Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed with hotfix KB3047235, this option also applies to the general budget reservation year-end process.

Select this check box to select a year-end close option for this fund.

Important

Do this only if you want this fund to have different year-end processing rules than those used for other funds. If you do this, it will override any year-end processing options that have been selected for all funds in the Purchase order year-end process form.

Year-end option

Note

If AX 2012 R3 CU8 is installed with hotfix KB3047235, this option also applies to the general budget reservation year-end process.

If you selected the Override selected year-end option check box, select a year-end option for this fund from the list.

Note

For more information on each option, see Process purchase orders at year end.

See also

About funds (Public sector)

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).