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What Happens if You Add a Personal Device to the Company Portal

Updated: November 21, 2014

Applies To: Microsoft Intune

If you add a device to the company portal, you can easily find company apps to install, see other devices you’ve added, and find contact information for your IT administrator. You are also giving your IT administrator permission to manage your device to help protect the company information on the device. Each device is added a little differently, some from settings on the device and others by downloading an app from the device’s app store.

Windows Vista, Windows 7, Windows 8 and Windows 8.1 Enterprise and Professional

When you add a computer:

  • You’ll have some software installed on your computer to make it possible for your IT administrator to manage the computer, and make it possible for you to get to company resources like apps and support information. This software may be updated automatically by your IT administrator.

  • Microsoft Intune Endpoint Protection may be installed on your computer. This is software that checks for viruses and malware. For more information, please refer to the Endpoint Protection Privacy Statement.

  • Your IT administrator can take an inventory of all of the software installed on the computer, including software you have personally installed.

  • Require you to accept terms and conditions.

  • Your IT administrator can collect or delete data from your computer’s hard drive. Your IT administrator could also delete the entire hard drive.

  • Your IT administrator can install apps and updates on your computer.

  • Your IT administrator may enforce policies on the computer. For example, you might be required to set a password or PIN on the computer, which may lock you out of the computer, or delete all data from your computer’s hard drive, if there are too many incorrect password attempts.

Windows RT

When you add your Windows RT device, you are giving your IT administrator permission to access the device. They can do things like:

  • Reset your device back to manufacturer’s default settings. This is helpful if the device is lost or stolen.

  • Remove all company related data and business apps that were installed. Your personal and data settings aren’t removed.

  • Require you to accept terms and conditions.

  • Force you to have a password or PIN on the device, which may lock you out of the device, or reset your device back to manufacturer’s default settings, which may include the deletion of data, if there are too many incorrect password attempts.

  • Enable or disable the use of a picture password on your device.

  • Install updates to apps on your device.

    noteNote
    This applies to updates only. Your IT administrator cannot force new apps to install on your device, but you can choose to install apps you see in the company portal.

Windows Phone 8 or Windows Phone 8.1

When you add your Windows Phone device, you are giving your IT administrator permission to access the device. They can do things like:

  • Reset your device back to manufacturer’s default settings. This is helpful if the device is lost or stolen.

  • Remove all company related data and business apps that were installed. Your personal data and settings aren’t removed.

  • Force you to have a password or PIN on the device, which may lock you out of the device, or reset your device back to manufacturer’s default settings, which may include the deletion of data, if there are too many incorrect password attempts.

  • Force all the data on the device to be encrypted. This helps protect the data if the device is lost or stolen.

  • Require you to accept terms and conditions.

  • Disable the SD card.

  • Install updates to apps on your device. This applies to updates only. Your IT administrator cannot force new apps to install on your device, but you can choose to install apps you see in the company portal.

  • After your device is added to the company portal, approximately every 8 hours it will:

    • Download any policy or app updates that your IT administrator has made available.

    • Send any hardware inventory updates.

    • Send any company app inventory updates.

iOS devices (iPhone and iPad)

When you add your iPhone or iPad, you are giving your IT administrator permission to access the device. They can do things like:

  • Reset your device back to manufacturer’s default settings. This is helpful if the device is lost or stolen.

  • Remove all company related data and business apps that were installed. Your personal data and settings aren’t removed.

  • Force you to have a password or PIN on the device.

  • Require you to accept terms and conditions.

  • Enable or disable the camera on your device.

  • Enable or disable web browsing on your device.

  • Enable or disable backup to iCloud.

  • Enable or disable document sync to iCloud.

  • Enable or disable Photo Stream to iCloud.

  • Enable or disable data roaming on your device. If data roaming is allowed, roaming charges may be incurred.

  • Enable or disable voice roaming on your device. If voice roaming is allowed, roaming charges may be incurred.

  • Enable or disable automatic file synchronization while in roaming mode on your device. If automatic file synchronization is allowed, roaming charges may be incurred.

Android devices

When you add your Android device, you are giving your IT administrator permission to access the device. They can do things like:

  • Reset your device back to manufacturer’s defaults. This is helpful if the device is lost or stolen.

  • Remove all company related data. Your personal data and settings aren’t removed.

  • Force you to have a password or PIN on the device, which may lock you out of the device, or reset your device back to manufacturer’s default settings, which may include the deletion of data, if there are too many incorrect password attempts.

  • Require you to accept terms and conditions.

  • Enable or disable the camera on your device.

  • Force all the data, including corporate and personal data, on the device to be encrypted. This helps protect the data if the device is lost or stolen.

  • After your device is added to the company portal, approximately every 8 hours it will:

    • Download any policy or app updates that your IT administrator has made available.

    • Send any hardware inventory updates (these updates do not contain personal information).

    • Send any company app inventory updates (these updates do not contain personal information).

Devices Configured for Email Only

If you set up your device so you can use your company email, you are giving your IT administrator permission to access the device. Here are some of the things your IT administrator can do:

  • Manually reset your device to manufacturer’s default settings or configure the device to reset if there are too many incorrect password attempts. This is helpful if the device is lost or stolen.

    ImportantImportant
    Resetting the device to manufacturer default settings will remove all corporate and personal data and apps that you’ve installed.

  • Require the device and any removable storage cards to be encrypted.

  • Enable or disable downloading of email attachments on your device.

  • Specify how often your device checks for company email.

  • Enable or disable web browsing on your device.

  • Put requirements on the password or PIN you use for the device. For example, they can:

    • Make you use a specific length password, from 4 to 18 letters or numbers.

    • Require what combination of upper and lowercase letters you must use in your password.

    • Make you use letters and symbols in addition to numbers.

    • Control how long your device can be inactive before you have to enter a password to unlock it.

    • Prevent you from using passwords that you’ve used before.

    • Force the device to reset to manufacturer default settings if there are too many incorrect password attempts. This helps protect the device if it’s lost or stolen.

 
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