Garnishments, tax levies, and administrative fees [AX 2012]

Updated: September 11, 2014

Applies To: Microsoft Dynamics AX 2012 R3

This topic contains answers to questions that you might have about garnishments and tax levies. It provides information to help you quickly and accurately set up garnishments and tax levies to keep your organization in compliance with applicable laws, regulations, and court orders. If you have a question that isn’t answered here or in the related topics, ask your legal advisors.

In this topic, garnishment implies both garnishments and tax levies, unless otherwise specified.

NoteNote

This topic applies only if the Payroll - USA configuration key is selected and the garnishment enhancement hotfix is installed.

The garnishment enhancement hotfix may have been installed automatically if you installed a different hotfix that shares dependencies with the garnishment enhancement hotfix.

There are two main differences between tax levies and other garnishments:

  • The deductions for tax levies aren’t included in the legal limit for all combined garnishments. Therefore, the amount of the deduction for a tax levy is never reduced because of the legal limit.

  • For state and local tax levies, you must specify the state. You can set up one state tax levy type and one local tax levy type for each state. Each combination of type and state is treated as a separate garnishment type when tax levies are processed.

There are legal limits for the total amount that can be deducted from a worker’s pay for garnishments and tax levies. In some cases, the full amount for a garnishment can’t be deducted. If you are not sure that the amount that was deducted is correct, check with your legal advisors.

Several situations can create garnishment deductions that seem to exceed the legal limit. In most cases the amount is correct. You can check this information to verify that the amount is correct:

  • If one of the garnishments is a support order, the legal limit for support orders is higher than the legal limit for other kinds of garnishments.

  • If one of the garnishments is a tax levy, the deduction for a tax levy does not count as part of the legal limit.

  • If the disposable income that is calculated for combined garnishments is too high, the combined deductions for all garnishments will be too high. Verify that the disposable income definition that is specified for combined garnishments in the Garnishment and tax levy rules form is set up correctly.

How deductions are determined in this situation depends partly on legal limits and partly on the settings that you specified. This series of steps is used to determine the amounts for garnishment deductions:

  1. The amount for every garnishment and tax deduction is calculated as if that garnishment or deduction is the only one.

  2. Deduction limits are determined. The deduction limits can be affected by many things. These include the disposable income limit, an alternative limit, federal or state minimum wages, and earnings exemptions.

  3. If the worker has multiple garnishments of the same type, the deduction amounts are adjusted so that they don’t exceed the legal limit. The multiple garnishment method that is selected in the Garnishment and tax levy rules form determines how the adjustments are made. The amounts for tax levies aren’t adjusted.

  4. If the worker has multiple garnishments of different types, the deduction amounts are adjusted based on the information that is specified for combined garnishments in the Garnishment and tax levy rules form. The amounts for tax levies aren’t adjusted.

  5. If it is required, the amount of support orders is adjusted to account for the administrative fee.

After these steps are completed, the calculated amounts are submitted to the payroll process. They are deducted from the worker’s pay in the deduction priority order that is specified in the Maintain benefits form. If the worker’s pay reaches 0 (zero) before all deductions have been made, the deductions for any garnishments or tax levies that have not yet been made are set to 0 (zero).

If you can’t make a deduction for a garnishment, the garnishment isn’t displayed on the worker’s pay statement.

You can’t make a deduction for a garnishment in these situations:

  • The deduction would cause the combined total of the garnishment deductions to exceed the legal limit. Deductions for a worker’s garnishments are made one at a time, according to the deduction priority that is set on the Payroll details FastTab of the Maintain benefits form. When the legal limit for the combined total is reached, no additional garnishment deductions can be made. Because tax levies don’t count toward the legal limit, this situation would not prevent a deduction for a tax levy.

  • The deduction would cause the worker’s pay to fall below zero. This is most likely to occur when the worker has other payroll deductions that have a higher deduction priority than the garnishment. For example, after you deduct health insurance premiums, taxes, and union dues for a low-wage worker, it is possible that the worker’s net pay is already 0 (zero). If that occurs, no amount is deducted for a garnishment of any type. This includes tax levies.

  • The worker is enrolled in a garnishment, but the rules for the garnishment type haven’t been added. When you enroll a worker in a garnishment, you must make sure that the garnishment type has been added to the Garnishment and tax levy rules form. State and local tax levies require a separate rule for each combination of garnishment type and state. For example, a worker has three garnishments for student loans and two for state tax levies — one from Arkansas and one from Missouri. The Garnishment and tax levy rules form for that worker must have one rule for student loans, one rule for state tax levies from Arkansas, and one rule for state tax levies from Missouri.

  • Settings on the garnishment enrollment or garnishment rule create a deduction of 0 (zero). A number of settings in the Maintain benefits form and the Garnishment and tax levy rules form can create a calculated deduction amount of 0 (zero) if they aren’t entered correctly. For example, if a position for which the worker has no earnings is selected on the Payroll details FastTab, or if the alternative limit in the Garnishment and tax levy rules form is left blank, no amount is deducted for the affected garnishment.

NoteNote

If your organization charges an administrative fee for garnishments or tax levies, you might have to adjust the amount of the administrative fee for any garnishments that aren’t taken in a pay period.

To deduct administrative fees from a worker’s pay, you have to create an administrative fee benefit and enroll the worker in that benefit. For more information, see Garnishment and tax levy setup tasks.

For support orders, the Administrative fee field in the Maintain benefits form is used to make sure that the amount of the deduction plus the amount of the fee does not exceed the legal maximum for support orders. For all other garnishment types, this field has no effect and is just for your information.

Yes. For example, if 1,000.00 remains before a worker’s pay reaches 0 (zero), and the requested amount for the next garnishment is 1,250.00, only 1,000.00 is deducted for that garnishment.

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