(JPN) Set up reduction entry for fixed assets [AX 2012]

Updated: November 20, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

When you acquire a fixed asset using a government subsidy, the subsidy is treated as taxable revenue and can be registered in Microsoft Dynamics AX by using a reduction entry. You can use the following reduction entry methods to register the government subsidy for a fixed asset acquisition.

  • Direct-off method – The government subsidy amount is deducted directly from the acquisition cost of the fixed asset.

  • Reserve method – The government subsidy amount is maintained as a separate value on the equity side of the balance sheet. The government subsidy amount does not affect the net book value of the fixed asset.

NoteNote

This topic has been updated for functionality that is included in Microsoft Dynamics AX 2012 R3 Cumulative Update 8.

Follow the steps in this topic to set up a reduction entry document, and then assign the reduction entry document to a fixed asset or to multiple fixed assets. You can set up a fixed asset posting profile for reduction entry. You can also set up accounts for the transactions of type disposal. The transaction amounts are retrieved from these accounts when you post a fixed asset with reduction entry using the direct–off method.

The following table shows the prerequisites that must be in place before you start.

Category

Prerequisite

Version

Microsoft Dynamics AX 2012 R2 with cumulative update 7 or later

Country/region

The primary address for the legal entity must be in the following countries/regions: Japan

Related setup tasks

Use the Reduction entry document form to set up a reduction entry document that is used to identify the fixed assets that are eligible for subsidy.

To set up a reduction entry document, follow these steps:

  1. Click Fixed assets > Setup > Reduction entry documents.

  2. Click New to create a document, and then specify the details about the document.

    Field

    Description

    Reduction entry document

    Enter the name of the reduction entry document.

    Reduction entry type

    Select the reduction entry type for the document. You can select Direct-off or Reserve.

    Depreciation convention

    Select the depreciation convention to use for the reduction entry.

    Select from the following options:

    • None – The reduction entry is allocated in the same month as the month during which the government grant is claimed.

    • Full month – The reduction entry is allocated in the next month after the month during which the government grant is claimed.

    NoteNote
    This field is available only if you select Reserve in the Reduction entry type field.

    Subsidies reason

    Enter the reason that the subsidies are claimed.

    Valid from

    Enter the starting date of the period during which the document is effective and can be used for a fixed asset.

    Valid to

    Enter the ending date of the period during which the document is effective and can be used for a fixed asset.

    Max. amount

    Enter a threshold amount for the subsidy.

    Max. percentage rate

    Enter the maximum percentage of the fixed asset’s acquisition cost that is allowed as a subsidy amount.

    Retention period

    Specify the duration and the unit of time to use to calculate the minimum duration for which the asset must be used.

    Repayment starts from

    Select the starting date of the repayment period for the asset. You can select Acquisition date, Reduction entry claim date, or Ordinary depreciation start date.

    Repayment type

    Select the method to use to repay the subsidy. You can select Completely, Proportional, or Not required.

Use the Fixed assets form to assign a reduction entry document to a fixed asset. AX 2012 R2 uses the details of the reduction entry document that you assign to a fixed asset to calculate and post reduction entry amounts for the fixed asset.

To perform this task, follow these steps:

  1. Click Fixed assets > Common > Fixed assets > Fixed assets.

  2. Double-click the fixed asset that you have received the subsidy for, and then click Edit.

  3. On the General FastTab, in the Reduction entry document field, select the reduction entry document for the fixed asset.

  4. In the Document date field, select the date from which the document is effective.

When you update the reduction entry details for a fixed asset, the reduction entry details are updated for the value models and depreciation books that are associated with the fixed asset. You can modify the reduction entry details for a value model that is associated with a fixed asset in the Reduction entry document and Document date fields on the General tab in the Value models form. You can modify the reduction entry details for a depreciation book that is associated with a fixed asset in the Reduction entry document and Document date fields on the General tab in the Depreciation books form.

Use the Mass update for reduction entry document form to assign a reduction entry document to multiple fixed assets. AX 2012 R2 uses the details of the reduction entry document that you assign to the fixed assets to calculate and post reduction entry amounts for the fixed assets.

  1. Click Fixed assets > Periodic > Reduction entry document mass update.

  2. Click New to create a line.

  3. In the Fixed asset number field, manually select the fixed assets to assign the reduction entry document to. Alternatively, you can click Select fixed assets to open the Select criteria to pick up the candidates fixed asset into pools form, where you can create an inquiry to filter the fixed assets to assign the reduction entry document to.

  4. Click Assign reduction entry document.

  5. In the Document ID field, select the reduction entry document to assign to the fixed assets.

  6. In the Assign to lines field, specify what fixed assets to assign the reduction entry document type to. Use the following table to decide what fixed assets to assign the selected document to.

    Option

    Consideration

    All lines

    Select this option to assign the reduction entry document to all of the fixed assets in the Mass update for reduction entry document form.

    Lines without a reduction entry document

    Select this option to assign the reduction entry document to all of the fixed assets in the Mass update for reduction entry document form that do not have a reduction entry certificate assigned.

    Selected lines

    Select this option to assign the reduction entry document only to the fixed assets that you selected in the Mass update for reduction entry document form.

  7. Click Assign.

Use the Fixed asset posting profiles form to set up a posting profile for reduction entry. You can also set up a posting profile to depreciate the asset that is applied with a reduction entry.

To set up the fixed asset posting profile for reduction entry, follow these steps:

  1. Click Fixed assets > Setup > Fixed asset posting profiles.

  2. Click New to create a fixed asset posting profile.

  3. In the Posting profile and Description fields, enter a name and a description for the posting profile.

  4. On the Ledger accounts FastTab, specify the details of the posting profile to use for the fixed asset. For more information, see 设置固定资产过帐模板.

  5. On the Reduction entry FastTab, select the Direct-off check box to specify the grouping level, main account, and offset account to post reduction entry transactions that use the direct-off method.

  6. Click Add, and then in the Groupings field, select the grouping level to set up a main account to post reduction entry transactions to. Use the following table to decide what grouping level to use.

    Option

    Consideration

    Table

    Select this option to select a main account for each fixed asset.

    Group

    Select this option to select a main account for each fixed asset group.

    All

    Select this option to select a main account for all of the fixed assets.

  7. In the Fixed asset number field, select a fixed asset or a fixed asset group for the reduction entry transactions. The values in this field are determined by the selection in the Groupings field.

    NoteNote

    This field is available only if you select Table or Group in the Groupings field.

  8. In the Main account and Offset account fields, select the default main account and the default offset account that the reduction entry transactions are posted to.

  9. Select the Reserve check box, and then repeat steps 6 through 8 to specify the grouping level, main account, and offset account to post reduction entry transactions that use the reserve method.

  10. Select the Allocation check box, and then repeat steps 6 through 8 to specify the grouping level, main account, and offset account to post reduction entry allocation transactions.

To set up the disposal parameters for fixed assets with a transaction type of reduction entry using the direct-off method, follow these steps:

  1. Click Fixed assets > Setup > Fixed asset posting profiles. Click Disposal > Sale or Scrap.

  2. On the Disposal parameters by document type FastTab, click New.

  3. In the Value model field, select a value model to apply to the reduction entry transaction type.

  4. In the Post value field, select one of the following options:

    • Reduction entry - direct-off (prior years) – To retrieve the amount that was posted for reduction entry during prior years.

    • Reduction entry - direct-off (this year) – To retrieve the amount that was posted for reduction entry during the present year.

  5. In the Main account and Offset account fields, select the main account and the offset account from which Microsoft Dynamics AX retrieves the transaction amount. For more information, see 关于固定资产处置 and 处置参数(窗体).

You have finished setting up a reduction entry for fixed assets. You can now apply the reduction entry and depreciate the fixed assets. For more information, see (JPN) Apply reduction entry and depreciate fixed assets.

If you don't have access to the pages that are used to complete this task, contact your system administrator and provide the information that is shown in the following table.

Category

Prerequisite

Configuration keys

Ensure that the Asset configuration key is available under the Data Dictionary > Configuration Keys node in the Application Object Tree.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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