(IND) Record the purchase of a DFIA or AA license [AX 2012]

Updated: July 20, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Use this procedure to record a Duty Free Import Authorization (DFIA) that was purchased on the open market.


This procedure also applies to the Advance Authorization (AA) incentive scheme for eligible purchases.

  1. Click General ledger > Common > EXIM Authorization schemes.

  2. On the EXIM Authorization schemes list page, on the Action Pane, in the New group, click EXIM Authorization schemes.

  3. In the EXIM Authorization schemes form, in the Authorization type field, select DFIA.

  4. Click New to create a new DFIA authorization scheme.

    The identification number for the authorization scheme appears automatically in the Authorization ID field.


    The authorization number is generated automatically, based on the number sequence that is specified for the incentive scheme on the Number sequences tab in the Incentive scheme parameters form.

  5. In the Product group field, select the relevant product group.

  6. In the Port ID field, select the port ID that applies to the scheme.

  7. In the Authorization basis field, select Purchase.


    The Purchase option appears only if the Allow purchase check box is selected in the DFIA area in the Incentive scheme parameters form.

  8. Click Functions, and then click Purchase to open the Authorization purchase details form.

  9. On the Authorization information FastTab, enter the following information:

    • In the Authorization number field, enter the authorization number that was issued by the customs tax authority.

    • In the Issue date field, select the date when the authorization was issued.

    • Select the Transferable check box if you want the authorization to be transferable.


      This check box is available only if the status of the license is Approved.

    • In the Purchase value field, enter the purchase value of the authorization.

    • In the Text field, enter a description or other information about the authorization.

    • In the Import assessable value field, enter the cost, insurance, and freight (CIF) value that is allowed for the authorization.

    • In the Expiration date field, select the last date on which the authorization scheme can be applied to imports.

  10. At the top of the Authorization information FastTab, click Importable Items, and then do the following:

    1. Click New to create a new line.

    2. In the Item number field, select the number of the importable item. The item description appears in the Product name field, and the unit of measure appears in the Unit field.

    3. Do one of the following:

      • In the Quantity field, enter the number of units of the item.

      • In the Value field, enter the value of the item.

    4. Close the Importable Items form.

  11. On the Tax information FastTab, enter the following information:

    • In the Tax ledger posting group field, select a ledger posting group that displays Customs in the Tax type column.

    • In the IEC number list, select the importer exporter code (IEC) number of the company.

    • In the Transaction date field, select the posting date of the purchase of the authorization.

  12. On the Tax tab, press CTRL+N to create a new line.

  13. In the Tax component field, select the tax component that is relevant to the incentive scheme.

    The Ledger account field displays the ledger account to which the duty amount that is exempt is posted.


    The association between the tax component and ledger account is maintained in the Tax ledger posting groups form.

  14. In the Amount field, enter the amount of duty that is exempt. Enter the amount in the default currency. This amount is posted to the receivable account of the selected incentive scheme.

  15. In the Offset account field, select the offset ledger account to which the duty amount that is exempt is posted. The default account is the account that is selected for the DFIA incentive scheme in the Incentive scheme parameters form, in the Benefit account field. You can change the default account.

  16. In the Tax code field, select the tax code for the duty amount that is exempt. Click OK.

  17. The following message appears:

    You are about to purchase the authorization license. After purchase no changes can be made to this authorization. Do you want to continue?

    Click Yes to update the status of the license to Approved.


    The voucher transactions for the purchase are posted by using the number sequence for DFIA vouchers that is specified on the Number sequences tab in the Incentive scheme parameters form. The voucher is posted on the date that is specified in the Transaction date field.

  18. In the EXIM Authorization schemes form, on the Lines FastTab, click Tax information. In the Posted tax information form, in the Tax ledger posting group, IEC number, Transaction date, and Tax component fields, you can view details that are specified for the license.

  19. Click Voucher to open the Voucher transactions form, where you can view the posted voucher entries.

  20. Close the Voucher transactions, Posted tax information, and EXIM Authorization schemes forms.

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