(RUS) Generate and post advance report lines manually

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

An advance report is used to report travel expenses that are incurred by an employee during a business trip. Use this procedure to generate and post advance report lines manually.

You can distribute the expense amount between different ledger dimensions. You can then view the ledger entries and verify the distribution of the expense amount.

1. Click Accounts payable > Common > Advance holders > Advance reports.

2. Press CTRL+N to create a new advance report. For more information, see.

3. Click the Advance report lines FastTab, and then click Add line to create a new line.

4. In the Disbursement date field, enter the date of the document that describes the expense.

5. In the Document number field, enter the number of the confirming document.

6. In the Document name field, enter the name of the confirming document.

7. In the Currency field, select the currency that is used for the transaction.

8. In the Amount field, enter the amount that is spent for the transaction.

9. In the Confirmed amount of advance report field, enter the confirmed expense for the advance report.

10. In the Ledger account field, select the general ledger account that the expense belongs to.

11. Click Distribute amounts.

12. In the Distributed by field, select whether to distribute amounts by extended price or discount percentage.

13. You can create distributions in the following ways:

    • To create multiple distributions that have the same quantity, percentage, or amount distribution, click Split for each distribution. Select a ledger account for each distribution, and then click Distribute equally.

    • To create one distribution at a time, click Split. Select the ledger account to distribute the invoice line to, and then enter the quantity, percentage, or amount to distribute. For example, if you selected Percent in the Distributed by field, enter a percentage in the Percent field.

    Repeat until you have finished creating distributions.

14. Close the form.

15. Click the Setup tab.

16. In the Sales tax group field, select the code for the sales tax group for the advance report.

17. In the Item sales tax group field, select the code for the item sales tax group for the advance report.

18. Select the Prices include sales tax check box to indicate that the amount on the advance report includes sales tax.

19. On the Action Pane, click Post to post the advance report. The status of the advance report changes to Posted.

See also

(RUS) Generate an expense account line using the Copy from sources function

(RUS) Advance reports (form)