(ESP) About using delivery dates to calculate invoice due dates [AX 2012]

Updated: January 4, 2013

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Due dates for sales invoices, purchase invoices, and project invoices are calculated based on the delivery dates or receipt dates of items and services. Private companies and public administration companies can specify the maximum number of days, known as due date limits, within which invoice payments must be made. You can specify due date limits in the Due date limits form. If a due date limit is specified in the Terms of payment and Item groups forms, the calculated invoice due date is checked against the effective due date limit and is adjusted, if required, to comply with it.

To use delivery dates and calculate invoice due dates for sales invoices and purchase invoices, in the Terms of payment form, on the Setup FastTab, select the Use the delivery date to calculate the payment due date check box. For more information, see (ESP) Terms of payment (modified form).

For sales invoices, the date that is specified in the Confirmed receipt date field on the Sales order header FastTab in the Sales order form is used as the delivery date.

For purchase invoices, the delivery date is the date on which the packing slip is posted. If there are multiple packing slips available for a purchase invoice, the earliest packing slip posting date is used as the delivery date. If no packing slip is available, the delivery date that is specified in the Delivery date field on the Purchase order header FastTab in the Purchase order form is used as the delivery date for the invoice.

NoteNote

The Confirmed receipt date and Delivery date values for the sales order lines and purchase order lines are not used for due date calculation.

Project sales order and project purchase order delivery dates are determined in the same way as those for regular sales invoices and purchase invoices. For the Hour, Expense, Item, Fee, and On-account transaction types, the transaction date is used as the delivery date.

To use delivery dates to calculate invoice due dates, in the Terms of payment form, on the Setup tab, select the Use the delivery date to calculate the payment due date check box.

In this example, if the Use the delivery date to calculate the payment due date check box is selected, the calculated payment due date for the selected terms of payment is displayed as follows.

Terms of payment

Delivery date

Due date limit

Calculated invoice due date

Adjusted invoice due date

Current month + 15 days

June 9, 2013

30 days

15 days after the end of June, which is July 15, 2013. However, July 15 – June 9 = 36 days, which is more than the actual due date limit of 30 days.

July 9, 2013

If there are multiple packing slips available for a purchase invoice, the earliest packing slip posting date is used as the delivery date. For example, if packing slips are posted on June 12, 2013, June 15, 2013, and June 18, 2013, for a purchase invoice, June 12, 2013, is used as the delivery date.

If more than one due date limit applies to an invoice, the due date limit with the smallest number of days is used to calculate the invoice due date. For example, if due date limits are set up for 30 days and 45 days, the effective due date limit that is used to calculate the invoice due date is 30 days, regardless of where the due date limit is set up.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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