Post invoices in the Invoice approval journal form [AX 2012]

Updated: June 1, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use this information to post invoices that have been entered in an invoice pool.

  1. Click Accounts payable > Journals > Invoices > Invoice approval journal.

  2. Create a journal. For more information, see Create and validate journals and journal lines.

  3. Click Lines to open the Journal voucher form.


    If budget control is turned on and the appropriate source documents and journals are enabled for budget control, the Journal voucher form can display a budget check icon. A red X indicates that the budget check failed, a yellow triangle indicates that the budget check passed with warnings, and a green check mark indicates that the budget check passed. Budget check results can be affected by project budget control settings, over budget permissions, and other budget control parameters and settings. For more information, see About budget control.

  4. Click Find vouchers to open the list of invoice vouchers in the invoice pool. These invoices are posted to temporary accounts and are awaiting approval.

  5. Select the invoice vouchers that have been approved, click Select to move them to the lower pane, and then click OK.


    To select all vouchers, click Select all, and then click OK.

  6. Select a voucher in the upper pane of the Journal voucher form. In the lower pane, view the transaction lines that are created when the voucher is posted.

    Ledger accounts from the temporary posting are already selected for these lines, but you must select the appropriate ledger account for the open line.

  7. Click Validate > Validate voucher only to verify that the invoice in the upper pane is ready for posting.


    Instead of validating each line, you can click Validate > Validate when the account information is complete for all the invoices.

  8. Repeat steps 6 and 7 until you have entered account information for all of the invoices.

  9. Click Post > Post.

The posted invoices can now be settled in the Payment journal form. If you cannot post, and you receive a message that mentions posting restrictions, you can post only the journals that you created. For more information, see Posting restrictions (form).

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).