Add a Signature
Applies to: Office 365 for professionals and small businesses, Office 365 for enterprises, Microsoft Exchange, Live@edu
An e-mail signature consists of text that can be added to the end of an outgoing e-mail message.
Note
This topic applies to the standard version of Outlook Web App. To read about this feature for the Outlook Web App Light, see Options > Messaging.
How do I create a signature?
- At the top of the Outlook Web App page, click Options > See All Options > Settings > Mail.
- In the E-Mail Signature box, type and format your signature.
If you use both Outlook Web App and Outlook and want a signature in both, you need to create a signature in each. - To add your signature to all outgoing messages, select the Automatically include my signature on messages I send check box.
- Click Save or press CTRL+S.
What else do I need to know?
- If you don't select the box to automatically add your signature to all outgoing messages, you can still add it to individual messages.
- Create your signature as described above, but don't select the Automatically include my signature on messages I send check box.
- When you create a new message, add your signature to it by clicking Insert Signature on the toolbar.
- You can’t include an image file (such as a .gif or .tif) in your signature in Outlook Web App.
What if I want to know more?