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Public sector configuration key (PublicSector) [AX 2012]

Updated: February 10, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The Public sector configuration key enables forms and controls that supplement core modules such as Accounts payable, Accounts receivable, General ledger, and Budgeting. You can use the additional Public sector forms and controls to meet the rules, regulations, and reporting requirements for organizations that serve the public.

This topic has been updated to include information about features that were added or changed for Public sector in Microsoft Dynamics AX 2012 R3.

You cannot enable or disable this key in the License configuration form.

The following forms are available when the configuration key is enabled.


For more information

Cover page for payments report

Cover page for payments report (form) (Public sector)

Purchase order line amounts

Purchase order line amounts (form) (Public sector)


For more information

Budget analysis

Budget analysis (form) (Public sector)

Budget analysis for revised budgets

Budget analysis for revised budgets (form) (Public sector)

Budget analysis for actual expenditures

Budget analysis for actual expenditures (form) (Public sector)

Budget analysis for encumbrances

Budget analysis for encumbrances (form) (Public sector)

Budget analysis for pre-encumbrances

Budget analysis for pre-encumbrances (form) (Public sector)


For more information

Role Center

Role Centers (Enterprise Portal)


The Public sector configuration key adds the Finance director Role Center, and modifies the Accountant, Accounting manager, Controller, and Accounts receivable administrator Role Centers for Public sector.

Role Center

About vendor bids

In AX 2012 R3, the Public sector configuration key lets you publish a request for quotation (RFQ) to a public page on the Vendor portal site. This allows vendors who aren’t registered on the site to have guest access to view open and closed RFQs and purchase orders, and also their details, such as scoring and award notes on accepted bids. A public sector vendor can request to reply to an RFQ that has been published to the Open requests for quotations list page, even if the vendor wasn’t included on the RFQ.

To make these forms available, and to enforce French public-sector accounting rules, you must first select all of the following:

  • The Public Sector configuration key

  • The French regulatory configuration subkey

  • The Use French public sector accounting rules check box in the Budget parameters form

Caution noteCaution

When all three are selected, budget control must be enabled and commitments must be used before purchase orders or vendor invoices can be created. This is true whether the legal entity is in the public sector or the private sector. For more information, see (FRA) About commitments (Public sector).

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

The following table provides information about how this configuration key relates to other configuration keys and license codes.



License code

Public sector

Parent key


Child keys

Advanced ledger entry configuration key (AdvancedLedgerEntry)

Public sector 1099G configuration key (Tax1099G)

Public sector 1099S configuration key (Tax1099S)


The configuration keys listed here may have additional child configuration keys. Click the link for more information about a configuration key.

For more information about how license codes and configuration keys work together, see About license codes and configuration keys.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).
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