Pay for product or service overview
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
The following topics provide information about paying for a product or service.
Receive and enter vendor invoices
Generate and submit vendor payments
Pay for product or service business process component forms
The following table lists the forms that support the pay for product or service business process component. The table entries are organized by business process component task and then alphabetically by form name.
Note
Some forms or list pages in the following table require information or parameter settings to navigate to them.
Business process component task |
Form name |
Usage |
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Receive and enter vendor invoices |
Apply selected prepayments to selected vendor invoices. |
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Charges totals details - Invoice: %1 – View charges for an invoice header, consolidated invoice header, and invoice lines. Compare charges values - Invoice: %1 – Compare the charge values for an invoice with its corresponding purchase order lines. |
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Create, change, and inquire about the charges specified for the selected purchase order or vendor invoice. |
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Find vouchers to be processed in an invoice approval journal. |
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View, correct, and approve price and quantity matching discrepancies for posting. |
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View expected invoice totals, actual invoice totals, and variances for invoice totals matching. |
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Create and view journals. |
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Post approved vendor invoices to the appropriate ledger accounts. The invoices that you can put in this journal originate in an Invoice register journal. |
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Enter information about vendor invoices and post the invoices to the appropriate ledger accounts. |
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Enter and post basic information about vendor invoices as soon as they arrive. |
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Match product receipt lines and quantities to invoice lines and quantities. |
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View vendor invoices that have been saved and matched to product receipts, but not posted. |
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View and take action on vendor invoices that have not yet been posted. The invoices can be entered in the Vendor invoice form, in a vendor portal, or through a service. |
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Create or modify a prepayment for a purchase order. |
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Create and modify purchase orders. |
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Select the open purchase orders and purchase order lines to invoice together. |
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Select product receipts to create vendor invoices for. |
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Preview the accounting entries of a document before it is journalized. |
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View and modify the expected sales tax transactions that have been calculated for the selected journal line, sales order, customer invoice, purchase order, vendor invoice, free text invoice, or project invoice. |
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Enter and post vendor invoices that include vendor invoice lines. |
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Enter information about vendor invoices as soon as they arrive. |
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View the totals for vendor invoice lines. |
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Select the voucher template that is used as the basis of a new transaction. |
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Generate and submit vendor payments |
View the balance and other relevant information about the company bank accounts and liquidity accounts that are set up in the Balance control accounts form. |
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Generate payments according to the criteria that you can set up in the fields in this form, in the form that opens when you click Select, and in the form that opens when you click Dialog. |
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Create and view journals. |
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Draw promissory note journal – Draw promissory notes. Redraw promissory note journal – Redraw promissory notes. Remittance journal – Prepare promissory note remittances. Settle promissory note journal – Settle promissory notes. |
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Enter and post payments to vendors according to the terms of payment that you have established with each vendor. |
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Modify the payment attributes for the payment proposal you are working with. |
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View and change the bank accounts that will be used to pay transactions that are included in the payment proposal. |
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Manage payments that are sent, but not posted. This includes lines that have been rejected or approved. |
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Transfer and post vendor payments to a payment journal. |
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Create, view, and manage promissory notes. |
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Set up the payment format for promissory note documents. |
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View information about lines in a promissory note that have been created in a draw promissory note journal or a redraw promissory note journal, and update the payment status for selected promissory notes. |
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View statistics about the status of promissory notes, based on the data in the Promissory note journal form. |
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View a list of remittance files for vendors. |
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View and manage the journal transactions that are posted to a bridging account. |
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View open vendor transactions and mark them for settlement. |
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Create checks according to the format specified for the method of payment format or the export format that is selected in the Generate payments form. |
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Modify the payment proposal that you created in the Vendor payment proposal form. |
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Generate payment proposals in the Vendor payment proposal form, from which the proposals can be transferred to the payment journal after they are modified. |
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Settle or cancel a postdated check that is issued to a vendor. |
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View all transactions for the selected vendor. These include invoices and payments. |
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View information about vendor transactions that are marked for settlement. |
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Manage vendor settlements |
Cancel a promissory note that has a Drawn status. |
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Closed vendor transaction editing in several currencies (form) |
View closed, also named settled, transactions for the vendor account that is selected in the All vendors list page. You can also reverse a settlement. |
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View the open vendor transactions that are related to the transaction that you selected in the Vendor transactions form. |
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Manage payments with a status of Sent that are not posted. This includes lines with statuses of Rejected or Approved. |
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Reverse the full amount that was applied as a prepayment on a vendor invoice. |
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View the reversal transactions for the selected transaction. |
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Select an aging period definition and a date principle (class form) |
Select an aging period definition and a date principle as the basis for generating lines in the Aging period definition statistics form for the selected vendor. |
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View open vendor transactions and mark them for settlement. |
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View the open balance of the selected vendor, in the accounting currency. |
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View a list of the vendor foreign currency revaluation periodic jobs that have been run. The foreign currency revaluation periodic job generates transactions that update the value of open (not settled) vendor transactions in foreign currencies. |
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Settle or cancel a postdated check that is issued to a vendor. |
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View the settlement history of the transaction that you selected in the Vendor transactions form. |
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View an overview of the vendor's invoices, payments, used discount, unused discount, and average number of days for payment over five predefined periods. |
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View all transactions for the selected vendor. These include invoices and payments. |