Register item receipts with an item arrival journal [AX 2012]

Updated: February 20, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

This topic applies to features in the Inventory management module. It does not apply to features in the Warehouse management module.

You can register receipt of items in two ways: manually or using input transports.

To register items manually, use the Registration form. For more information, see Inventory registration (form).

To create input transports automatically, use item arrival journals. An item arrival journal can be created as part of arrival management using the Arrival overview form or manually from the Location journal form.

For more information, see Arrival overview (form) and Location journal (form).

  1. Click Inventory management > Journals > Item arrival > Item arrival. Create a journal.

  2. Enter the vendor number, the purchase order reference number, or both on the Default values tab.

  3. Indicate the warehouse and select the location of the inbound dock type.

  4. Click Functions, and then select Create lines to retrieve the purchase order.

    If you want to transfer the quantity from the purchase order, click the Initialize quantity check box. Microsoft Dynamics AX creates the lines that correspond to the quantity of items that fit on a pallet. The lines are then shown in the Journal lines form.

  5. Enter the Pallet ID in the Journal lines form. You can do pallet numbering in two ways:

    • Use the number on the pallet that has arrived. Type the number of the pallet in the Pallet ID field for the line. Microsoft Dynamics AX then creates a new pallet ID.

    • Use your own consecutive pallet numbering system. A series of numbers is used for consecutive pallet numbers. Click Functions, and then select Pallet ID to create a new number.

  6. Enter other inventory dimensions according to the requirements in the item's inventory dimension group.

  7. Check the journal, correct any mistakes, and post it. Following posting, the inventory transaction has Arrived status, and the item is registered at the inbound dock.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).